Start with a property list and a clear outcome
Identify each address, whether it is occupied or vacant, and the result you are planning for. A rental turn, listing photo, routine upkeep request, and complaint-driven cleanup can have different priorities even when the surfaces look similar.
For several properties, label photos by address and separate must-do areas from optional additions. That lets the quote reflect the actual scope instead of relying on a single close-up or a rough unit count.
- Each property address and on-site contact
- Occupied, vacant, or between tenants
- Requested completion window and any firm deadline
- Must-do surfaces and optional add-on areas
Confirm that the surfaces fit the service
The current service list covers one-story siding with workable ground-level access and sound concrete such as driveways, sidewalks, entries, porches, patios, and selected common areas.
Roofs, multi-story exterior washing, large parking areas, fleets, industrial or specialty cleaning, and restoration work are not offered. Flag paint, coatings, weak concrete, loose siding, leaks, failed seals, repairs, oxidation, or existing damage before the quote.
Coordinate access and occupants
The property contact should arrange any required permissions, notices, keys, gate access, parking changes, and on-site coordination under the owner or manager's own policies. Share the plan early enough for residents or vendors to move vehicles and belongings.
- Secure doors and windows and identify known leaks
- Move vehicles, furniture, rugs, planters, toys, hoses, and decorations
- Keep children, pets, residents, and vendors clear of active work areas
- Identify entrances, walks, or parking spaces that must remain usable
Send photos that make the quote more useful
For every site, send one wide photo of each complete work area and close photos of the heaviest buildup, stains, coatings, cracks, or damage. Include gates, slopes, drainage, landscaping, outlets, doors, signs, and nearby materials that affect access or care.
A photo review helps frame the conversation, but the final scope still depends on the conditions visible at the property.